Privacy and Student Personal Data
Google Apps for Education use in the Hamilton Township is governed by federal laws and local school board policies.
Family Educational Rights and Privacy Act (FERPA) – FERPA protects the privacy of student education records and gives parents the rights to review student records. Under FERPA, schools may disclose directory information but parents may request the school not disclose this information. Parents are provided the opportunity annually to opt out of disclosing their student’s directory information utilizing this form. FERPA Information Can Be Found Here
Children’s Online Privacy Protection Act (COPPA) – COPPA applies to commercial companies and limits their ability to collect personal information from children under 13. No personal student information is collected by Google for commercial purposes. This permission form allows the district to act as an agent for parents in the collection of information within the district context. The district’s use of student information is solely for education purposes. Student information that is collected by Google is described as (projects, documents, emails, files, Google username, and Google password). COPPA Information Can Be Found Here
Acceptable Use of Computer Network / Computers and Resources (District Policy) – This policy governs student technology / networked resource use in the school district. At the beginning of the school year, the policy is signed to allow students access to school technology resources. It is expected that students will operate within the parameters of the Acceptable Use of Computer Network / Computer and Resources Policy with regards to Google Apps for Education. Link: Policy Portal (Policy 2361,3321,4321)
Additional information regarding Google's privacy policies can be found in the links below.
While using Google Apps for Education, Google may capture device information (operating system, hardware type, model). Additionally, google may capture IP address information and browser settings. These items are generally recorded to help further improve the Google Apps for Education platform and ensure compatibility across device types.Additionally, Google may keep track of search history and application usage. This information may be used to provide features in Google Apps for Education such as search result suggestions.
Google outlines, on their Google for Education trust center website, that the education version of Google Apps will not utilize advertisements. They also indicate that there are no plans to advertise to students in the future.
Google has strict privacy policies and guidelines regarding Google Apps for Education. Google has signed the national Student Privacy Pledge This pledge outlines guidelines for companies who provide services to students through an online education platform. Some of the pledge language states that participants:
- Will not sell student information.
- Will not not behaviorally target advertising
- Will use data for authorized education purposes only
The district will provide the student's first name, last name, and year of graduation. No other personal information will be shared with Google by the district.
A combination of the student's first name, last name, and gradation year will be used to create a unique email address for each student. For example, a 12th grade student with the name of John Doe would have the username16JDoe@hamilton.k12.nj.us.